How to Submit Digital Documents
Through our website or email, you can safely and securely submit personal documents to confirm information, such as
proof of address or paystubs, using your computer or mobile device. In order to do this, you need to first have a digital
version of each document. Before submitting digital documents to CDA, use the suggestions below to help ensure
successful submission and prevent delay in approving child care services.
What Type of Files Can I Submit?
The following document types work best:
PDF, JPG, JPEG, DOC, DOCX.
How to Scan Documents Using a Mobile Device
The easiest and best way to convert a physical (hard copy) document into a digital (soft copy) document is to use a
scanner. Using your mobile device, install and use any free scanning app. Recommended apps include Google Drive
app (Android) and Notes app (Apple).
Have an Android?
Scan documents using Google Drive.
1. Open the Google Drive app .
2. In the bottom right, tap Add .
3. Tap Scan .
4. Take a photo of the document you'd like to scan.
Adjust scan area: Tap Crop .
Take photo again: Tap Re-scan current page .
Scan another page: Tap Add +.
5. To save the document, tap Save.
6. Tap to view the finished document.
7. Tap More button , then Download.
Have an iPhone or iPad?
Scan a document using Notes app.
1. Open the Notes app and create a new one.
2. Tap the Camera button ,
then tap Scan Documents .
3. Place your document in view of the camera.
4. If your device is in Auto mode, your document
will automatically scan. If you need to manually
capture a scan, tap the Shutter button .
Then drag the corners to adjust the scan to fit
the page, then tap Keep Scan.
5. Tap Save or add additional scans to the
document.
6. Tap Done once all of the files are scanned.
7. Tap to view the finished document.
8. Tap the Share button , then Save to Files,
then On My iPhone, then Save.
How to Submit Digital Documents
Digital Documents Checklist
When creating a digital document using your smartphone camera:
Make sure you have good lighting.
Place the document on a flat surface with a dark background.
Be sure only the document is in the picture.
Keep all four corners of the document in the frame.
Avoid taking photo at an angle.
Focus the camera.
Be sure to review the image to ensure it is readable before you submit.
Note: Incomplete documents, or forms without all questions filled in, can delay approval of child care services.
Submit Online Using Our Secure Website
1. Visit cdasd.org. Click Families, then
Child Care, then Resource Center.
2. Select “Report a Change or Submit
Documents”
3. Enter your information and attach all
files you wish to submit.
CDA Website Attachment Size Limit: 50 MB
How to Submit Digital Documents
Submitting Documents via Email
Once you’ve created your digital documents:
1. Open your email app.
2. Tap "New Message" or "Compose Email" icon.
3. Tap the menu item with a paperclip icon that says "Attach a file" or something similar (e.g., "Attach Files")
4. Browse through your folders and click to select the documents you want to attach. In most cases, you can
select multiple files by holding down a tap while selecting a file.
5. Click the "Open" or "Choose File" or another similar button to attach the file to your email.
6. Send email to your Child Care Eligibility Specialist.
Email Too Big to Send?
Send separate emails for each document.
Multiple pages may need to be saved as single files before sending.
Direct your email to our office inboxes:
o Bonita Office: APBonita@cdasd.org
o Kearny Mesa Office: APKearnyMesa@cdasd.org
Use cloud storage like Google Drive or iCloud to share a link to the file.
Reduce the size of any photos using the suggestions below.
Have an Android?
Lower the size of photos in your camera app
before you capture. Smartphone camera apps vary,
so be sure to check your default settings.
(ex. Samsung Camera Settings)
Have an iPhone or iPad?
When you attach a photo in the Mail app,
if Actual Size is too big, select Large to reduce
the size.
Examples of Digital Documents
Acceptable
Unacceptable
All Four Corners
Flat Image
Dark Lighting
Too Blurry
Document is Cut Off
Photo at an Angle
Have Questions?
Contact your Child Care Eligibility Specialist.
Bonita Office: (619) 427-4411 ext. 1600
Kearny Mesa Office: (858) 836-8065 ext. 1700